TERMS OF REFERENCE
ADMINISTRATION / HR OFFICER
Background on CTG Global
CTG Global is a managed services company specializing in recruitment, management consultancy, human resources support services in disaster affected and post conflict countries around the world. We provide services to international humanitarian aid organizations, governments, and development agencies, to alleviate the administration burden enabling them to focus their management on the core business objectives. Our model is particularly well designed and proven to work in hostile and threatening environments to ensure our clients continue to have a reliable HR output. CTG Global ensures our services and consultants are selected for their suitability to operate in the environment regardless of its insecurity. We relieve our clients of any liability and mitigate any risk involved in placing personnel into regions deemed less secure.
Background on the Project
For this requirement CTG Global is required to provide Foreign Medical Teams (FMT) in support of the Ebola crisis in Liberia. Staff will be require to provide clinical management functions of Ebola Treatment Units (ETU) across Liberia.
Monrovia urgently requires at least 1,000 ETU beds (currently there are only 240 ETU beds set up in Monrovia), while Freetown and its surrounding areas require a minimum of 250 as soon as possible (currently there are 15 ETU beds in Freetown).
The level of care offered inside the ETUs, while basic (especially in the first phase), will encourage families to bring loved ones forward for isolation and care.
Job Description
Specific responsibilities will include but not be limited to organising, supervising and/or executing:
I. Recruitment Assistance
· Assist on all international recruitments
· Assist with the sourcing and vetting of local and international recruitments
· Liaise with and manage all subcontractors on local national recruitment selections ensuring adherence to contract and compliance requirements
II. Personnel Management
· Manage field based staff to perform their respective roles and responsibilities
· Ensure proper implementation and compliance of SOPS
· Manage staff, reviews work schedules and assign specific duties, oversees quality performance of all support activities
· Make sure that all personnel files for each individual, filing any letters associated with individuals performance, monitoring individuals contract end dates, maintaining personal records database for expatriate staff, recording visa expiries, timesheets and expense claim forms are completed correctly
· Coordinate and supervise preparation of consolidated payroll spreadsheets
Qualifications & Attributes
The successful candidate will be able to work results-driven and without direct supervision.
a) Experience
i) Minimum 5 years experience
ii) Solid professional international field experience at senior level with emergency response experience working in fragile states
· Emergency response experience working in fragile states
· Health and disease outbreak background highly desired
· Previous first phase emergency response experience highly desired
iii) Professional experience in Africa, especially within projected performance locations is preferred
b) Skills & Competencies
i) Forward thinking: has a flexible approach to change, is able to work effectively in a variety of situations, seeks improvements and looks to the future
ii) Languages: Fluency in English with strong narrative and verbal communications skills is required, and good working knowledge of French is highly desirable
iii) Flexibility and adaptability to work overtime, often with short notice, to meet deadlines – overtime is likely to include late nights, early mornings, weekends and holidays
c) Other Duties/Requirements:
i) Ability to obtain a worksite location visa
ii) Holds valid Passport from home country
d) Physical Requirements:
i) Confirmed by a medical examination to be “medically and dentally fit”
ii) Full inoculations current and up to date (including but not limited to Yellow Fever, Hepatitis A, Hepatitis B, Rabies and Typhoid Fever).
Applications
Applications should apply through our recruitment division: crisissupport@ctgglobal.com with reference to “BHJOB2678_593” in the email subject line.
Due to the expected high number of applications, we kindly request you to include the following information in your email response:
1) Salary Expectation: (per month)
2) Available Deployment Date:
3) Reason for Applying:
4) Qualifications suitable for the position:
URGENT APPOINTMENT therefore deadline for applications is 2300 (Dubai time) on 19th October 2014.
These Terms of Reference have been designed as a guide to the position and are not likely to be the definitive responsibilities and are not designed to restricted ability to improve in any area identified has a requirement for attention. CTG as a small and growing company relies on its staff keeping an open mind, a flexible approach to work and a dedication and loyalty to its business development.
How to apply:
Applications
Applications should apply through our recruitment division: crisissupport@ctgglobal.com with reference to “BHJOB2678_593” in the email subject line.
