| The mission of WHO is the attainment by all peoples of the highest possible level of health. | |
| Vacancy Notice No: EMRO/14/FT487 Title: Administrative Officer (position no. 360411) Grade: P2 Contract type: Fixed-Term Appointment Duration of contract: One year (post of limited duration) | Date: 8 September 2014 Application Deadline: 29 September 2014 (5 day(s) until closing deadline) Currently accepting applications Duty Station: Djibouti, Djibouti Organization unit: EMCO Countries (EM_ACO) / EM_DJI WHO Representative's Office, Djibouti (EM_DJI) EM/DAF General Management |
| OBJECTIVES OF THE PROGRAMME : The primary goal of WHO is to support Member States in designing, implementing, monitoring and evaluating national health development plans for: (i) the achievement of national health targets; (ii) contribution to global and regional public health action; (iii) the development of two-way collaboration that draws on the countries' experience to build a body of public health knowledge that can benefit the rest of the world. Purpose of the Post: To support the office in planning and implementing WHO's work through the provision of advice and services in some or all of the following areas: human resources management, execution of the programme of work, preparation and oversight of the budget, management of finances, transport, office premises, procurement, security compliance, liaison with other UN Agencies, and information technology. | |
| Description of duties: Organizational Context: Under the direct supervision of the WHO Representative (WR) and the general supervision of Director, Administration and Finance (DAF), the incumbent will support all operational activities within the country office and support the WR in enhancing WHO's programme delivery capacity by managing, coordinating and leading the administrative services. Summary of Assigned Duties: - Plan, recommend and implement systems, norms and procedures, in compliance with existing policies, for the administration of human, financial and material resources, as well as for the monitoring, control and evaluation of such processes; - Assist in the planning, organization, operation and evaluation of the administrative services; - Formulate general and specific budgetary estimates for projects; plan, organize and monitor the application, control and accounting of approved budgetary allocations by programmes; - Provide managerial and administrative support in the implementation of all WHO collaborative programme through initiation of relevant proposals for all planned activities as per plans of action and periodic monitoring of their implementation; - Provide a range of human resources services, including forecasting future needs, coordinating/facilitating recruitment, training and staff orientation and implementation of performance management in collaboration with the relevant Human Resources Officer at the Regional Office. | |
| REQUIRED QUALIFICATIONS | |
| Education: Essential: University degree in public administration or business administration or in other field related to the work to be performed. | |
| Skills: Competencies: WHO global competencies model at http://www.who.int/employment/WHO_competencies_EN.pdf 1) Communicating in a credible and effective way 2) Knowing and managing yourself 3) Producing results 4) Fostering integration and teamwork 5) Ensuring the effective use of resources Functional Skills and Knowledge: - Ability to work closely in harmony with government and international officials at all levels. - Ability to work under pressure. - Demonstrated ability to act independently and exercise sound judgment. - Ability to work harmoniously as a leader as well as member of a team. - Thorough knowledge of administrative and management principles and practices (including, but not limited to the areas of Human Resources, Finance, Budget, Logistics, Procurement and Security). - Good general knowledge of enterprise resource planning systems. - Skills in programme formulation, design and research development an asset. Other Skills: Proficiency in computer applications. | |
| Experience: Essential: At least 2 years experience at the national level including a minimum of one year at the international level, in administration and management, including supervision of staff. Desirable: Previous experience in administrative or programme areas in WHO or a UN agency would be an asset, preferably in a developing country. | |
| Languages: Excellent knowledge of French and working knowledge of English. | |
| Additional Information: - Applicants are kindly requested to pay attention to the screening questions as they will be used to screen out unqualified candidates. - Only qualified applicants with the relevant experience will be considered. - A written test/presentation and interviews will be used as a form of screening. The written test might be used as an eliminatory tool. - Interviews will include competency-based questions. - Other similar positions at the same level may be filled from this vacancy notice. | |
| Annual salary: (Net of tax) USD 46,819 at single rate USD 49,916 with primary dependants | Post Adjustment: 49.2 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation. |
| This vacancy notice may be used to fill other similar positions at the same grade level. | |
| Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures. | |
| All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. | |
| WHO is committed to workforce diversity. | |
| Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted. | |
