Finance and Grants Manager
Reports To: Country Director
Work Location: Juba, South Sudan
Reports To: Country Director
Work Location: Juba, South Sudan
GENERAL FUNCTION: To design and manage all accounting systems of the World Relief South Sudan Program ensuring that all financial transactions are fully accounted for. The Finance Manager will carry out his/her responsibilities as part of a multi-sectoral team. This position requires a highly organized professional who possesses knowledge of administration, accounting, human resources, finance functions and various other responsibilities as they specifically relate to the operation of a relief and development program. While the Finance and Grants Manager reports directly to the South Sudan Country Director, he/she is required to maintain a strong relationship with the Home Office considering a dual or dotted-line reporting structure to the HO finance team.
SPECIFIC JOB DUTIES:
• Provide technical supervision, oversight and training to all finance staff, including those of partner organizations and World Relief sub-offices.
• Review accounting systems, practices and reports of WR partners to ensure compliance with accounting standards, donor intent, and grant agreements.
• Facilitate external audit on an annual basis in addition to continuous preparation throughout the fiscal year.
• Oversee the protection of WR’s country assets through the enforcement of internal control policies and procedures.
• Assists in the development of grant budgets and proposals ensuring that internal cost allocation and other relevant policies are met with each submission.
• Reviews and maintains all grant documentation and reporting both locally and in the World Relief ERP system in conjunction with the HO Grants Management department.
• Maintain current knowledge of local government requirements related to financial matters ensuring compliance with tax regulations and other legal requirements.
• Serve as the principal liaison with World Relief Home Office on all finance, accounting, grant, budget management, and cash management matters.
• Develop and maintain, in conjunction with the World Relief Home Office, relevant policies and procedures for various financial, HR, and operational functions.
• Prepare all donor financial reports in respect to accounting, legal and contractual requirements and ensures the review of such reports by the Field and Program Directors prior to submission.
• Stay abreast of various grant regulations and requirements, tracking and monitoring changes and interpretations of US Federal, UN, and national grant regulations.
• Develop, schedule and perform or supervise the completion of internal control audits and initiate necessary actions to correct control weaknesses.
• Supervise all bank relations and bank account activities.
• Oversee the timely preparation review and approval of all monthly bank account and cash reconciliations.
• Perform payroll functions for all local staff employees.
• Ensure all sector heads are familiar with HR policies and know how to implement them.
• Assist HR and sector heads in hiring processes such as interviewing, documentation, completion and follow-up.
• Perform other duties and tasks as assigned by the South Sudan Country Director.
• Provide technical supervision, oversight and training to all finance staff, including those of partner organizations and World Relief sub-offices.
• Review accounting systems, practices and reports of WR partners to ensure compliance with accounting standards, donor intent, and grant agreements.
• Facilitate external audit on an annual basis in addition to continuous preparation throughout the fiscal year.
• Oversee the protection of WR’s country assets through the enforcement of internal control policies and procedures.
• Assists in the development of grant budgets and proposals ensuring that internal cost allocation and other relevant policies are met with each submission.
• Reviews and maintains all grant documentation and reporting both locally and in the World Relief ERP system in conjunction with the HO Grants Management department.
• Maintain current knowledge of local government requirements related to financial matters ensuring compliance with tax regulations and other legal requirements.
• Serve as the principal liaison with World Relief Home Office on all finance, accounting, grant, budget management, and cash management matters.
• Develop and maintain, in conjunction with the World Relief Home Office, relevant policies and procedures for various financial, HR, and operational functions.
• Prepare all donor financial reports in respect to accounting, legal and contractual requirements and ensures the review of such reports by the Field and Program Directors prior to submission.
• Stay abreast of various grant regulations and requirements, tracking and monitoring changes and interpretations of US Federal, UN, and national grant regulations.
• Develop, schedule and perform or supervise the completion of internal control audits and initiate necessary actions to correct control weaknesses.
• Supervise all bank relations and bank account activities.
• Oversee the timely preparation review and approval of all monthly bank account and cash reconciliations.
• Perform payroll functions for all local staff employees.
• Ensure all sector heads are familiar with HR policies and know how to implement them.
• Assist HR and sector heads in hiring processes such as interviewing, documentation, completion and follow-up.
• Perform other duties and tasks as assigned by the South Sudan Country Director.
KNOWLEDGE, SKILLS & ABILITIES:
• Bachelor’s degree in Finance, Accounting, Business Administration or a suitable field, Master’s degree or recognized professional certification such as CPA, preferred.
• Computer literate, with experience in MS Office package and proficiency in Microsoft Excel.
• Experience in managing US Government funding as well as other international (UN, EU, etc.) public grants.
• Ability to manage budgets, financial accountability procedures, logistics, and commodity tracking.
• Highly organized with the ability to manage multiple facets of the organization at once.
• Experience working on HR management issues, administration of collective bargaining issues or Finance Manager in a union environment.
• Prior multi-cultural team leadership experience, independent thinker and self-starter.
• Excellent written and verbal English communication skills.
• Previous employment with a not for profit organization that receives funding from multiple sources, preferably in an international context.
• Bachelor’s degree in Finance, Accounting, Business Administration or a suitable field, Master’s degree or recognized professional certification such as CPA, preferred.
• Computer literate, with experience in MS Office package and proficiency in Microsoft Excel.
• Experience in managing US Government funding as well as other international (UN, EU, etc.) public grants.
• Ability to manage budgets, financial accountability procedures, logistics, and commodity tracking.
• Highly organized with the ability to manage multiple facets of the organization at once.
• Experience working on HR management issues, administration of collective bargaining issues or Finance Manager in a union environment.
• Prior multi-cultural team leadership experience, independent thinker and self-starter.
• Excellent written and verbal English communication skills.
• Previous employment with a not for profit organization that receives funding from multiple sources, preferably in an international context.
WORK ENVIRONMENT:
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• This position is based in South Sudan, with Juba as the principle center of operations. Travel to and from the other field offices (sub-offices) will be required periodically.
• Operating environment is volatile, with security restrictions in force.
• Working hours will be structured in light of the prevailing emergency situation being addressed, and may be unsociable at times.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• This position is based in South Sudan, with Juba as the principle center of operations. Travel to and from the other field offices (sub-offices) will be required periodically.
• Operating environment is volatile, with security restrictions in force.
• Working hours will be structured in light of the prevailing emergency situation being addressed, and may be unsociable at times.
How to apply:
To apply please visit: http://worldrelief.org/career-opportunities
