Air Operations Assistant, El Fasher, Sudan

Closing date: Thursday, 30 April 2015

Posting Title: AIR OPERATIONS ASSISTANT, FS5

Job Code Title: AIR OPERATIONS ASSISTANT

Department/ Office: AU/UN Hybrid Operation in Darfur

Duty Station: EL FASHER

Posting Period: 15 April 2015-30 April 2015

Job Opening number: 15-LOG-UNAMID-42606-F-EL FASHER (M)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

This 'Recruit from Roster' job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

Organizational Setting and Reporting

This position is located within the UNAMID, Aviation Section. The Air Operations Assistant will be based in El Fasher. The Air Operations Assistant reports to the Chief Technical Compliance Officer.

Responsibilities

Within the delegated authority, the Air Operations Assistant will carry out the following duties:

1. Plans and coordinates air transportation activities / air operations with respect to Mission's/Organization's requirements and in accordance with the DPKO Aviation Manual, DFS Aviation Safety Program, Standard Operating Procedures (SOP), International Regulations and Local Area Procedures.
2. Provides inputs to the management on the efficient, economical and safe use of the UN air assets by bringing deficiencies to the attention of an Officer, and monitors technical and safety performance of the aviation assets assigned to the Mission.
3. Liaises with relevant aviation authorities for the coordination of flight clearances;
4. Assists in the development and implementation of the Mission Aviation SOPs in compliance with current DPKO Aviation Manual, Host Nation Aeronautical Information Publications (AIPs), Annex 6 to the Chicago Convention and the CAA regulations of the country of registry of air carrier by making recommendations to the Air Operations Officer.
5. Performs inspections of aircraft and aircrews to ensure compliance with the provisions of aviation contracts for operational and administrative acceptance in accordance with the long term aircraft charter agreements or Letters of Assists (LOAs).
6. Monitors compliance of aircraft airworthiness and certification, and produces aircraft performance, carrier assessment and contract completion reports, and all required operational orders, flight requests, reports, statistical analysis and operational estimations.
7. Oversees ramp activities, coordinates and monitors all ground activities at airfields and helicopter landing sites.
8. Conducts tracking and flight following of the air assets and coordinates SAR, CASEVAC/MEDEVAC operations if required.
9. Through the designated personnel, ensures the provision of fire fighting and rescue services at heliports/airfields, liaise with companies contracted by UN.
10. Coordinates with the host country's airports authority and CAA on issues and matters concerning flight operations and operation of airfields/helipads.
11. Monitors the physical state of landing sites, helipads, assigned buildings, hangars and other relevant assets/equipment in the assigned area of responsibility.
12. Carries out administration of all activities related to quality assurance and standardization, including risk management.
13. Conducts budget related activities such as management and preparation of the allotments, sub-allotments and re-deployment of funds when necessary in order to ensure that funds are available to carry out the Section's activities, and prepares aviation budget performance reports and other reports as required.
14. Monitors the Field Post Management system as maintained by Human Resources Section and prepares monthly staffing incumbency reports.
15. Monitors and evaluates compliance with the DFS Aviation Safety Programme.
16. Performs other related duties as required.

Competencies

Professionalism: Proven analytical and evaluation skills. Thorough knowledge of all forms of air transportation activities. Thorough knowledge of air operations related safety requirements. Ability to work independently in managing difficult and time sensitive situations as well as conflicting priorities; demonstrated analytical and evaluative skills. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Education

High school diploma is required. Certification in Air Transportation, Aeronautical Engineering, Aviation Management, Air Traffic Control, or Flight Dispatch, or graduation from the equal military training is required.

Work Experience

A minimum of eight (8) years of progressively responsible experience in aviation including at least 4 years in an occupation directly related to coordination of air transport operations.

Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in oral and written English is required. Knowledge of a second official United Nations language is an advantage.

Assessment Method

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on 'The Application Process' and the Instructional Manual for the Applicants, which can be accessed by clicking on 'Manuals' hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

APPLY