Head of Office/Programme Coordinator

Background Information - Job-specific
The Sudan Office operates as an integral part of the management structure of the Ethiopia Operational Hub. The Head of Office/Programme Coordinator reports to the Operational Hub Director who provides direction
and guidance.

The role is responsible for planning, implementing, monitoring and supervising the delivery of all project support services, including liaison and engagement development activities and delivering timely and cost effective services for sustainable results by partners and stakeholders.

Functional Responsibilities

Under the direct supervision of the Director, Ethiopia Operational Hub, and in accordance with UNOPS policies, procedures and practices, the Head of Office/Programme Coordinator will be accountable for the following duties:

Project Centre portfolio management

• Develop proposals and prepare project documents agreements in connection with identified opportunities and in cooperation/collaboration with partners.
• Plan and propose to Operational Hub Director required resources (human, financial and administrative) to achieve goals.
• Establish the strategies and implementation plans for the PC portfolio in collaboration with the partners, set objectives, performance measurements, standards and results expected to ensure timely and partner oriented services.
• Plan, recruit and develop a flexible workforce with the skills and competencies needed to ensure optimum performance, and ensure gender and geographical diversity.
• Promote teamwork and collaboration by providing timely guidance and supervision to the team to enable them to perform their duties responsibly, effectively and efficiently.
• Foster a positive work environment, respectful of both men and women, and ensure that the highest standards of conduct are observed.

Alliance building, networking and advocacy for business development

• Keep abreast of and assess the needs of the relevant national government and other UNOPS partners operating in the country, to identify and plan with them (and the Operational Hub Director) areas for leveraging UNOPS services/competencies in project service delivery and management that will facilitate their achievement of sustainable results.
• Build and strengthen strategic partnerships through active networking, advocacy and effective communication of UNOPS competencies in project service delivery and management to develop opportunities and engagements with new partners.
• Keep the Operational Hub Director informed/advised on opportunities and/or challenges to strengthen UNOPS capacity for portfolio management and business development.

Service delivery and quality assurance

• Establish and maintain appropriate arrangements for direct operational support for delivery of the Project Centre portfolio, including leveraging regional or corporate support facilities whenever available.
• Monitor and oversee program/project implementation, review progress, assess constraints and take corrective action, ensuring early warning of risks to Operational Hub for action and/or intervention.
• Take responsibility for financial decisions/exercise financial control to ensure the fiscal health/sustainability of the Project Centre, including submitting financial reports to the Operational Hub Director.

Representation and inter-agency partnership

• Participate, as delegated by the Operational Hub Director, in inter-agency and external meetings/bodies to contribute to the harmonisation of policies, practices and approaches within the UN System, including the implementation of the UNDAF/One Program, integrated Strategic Framework and ‘Delivering as One’.
• Participate in UNCT, Security Management Teams (SMT), Operation Management Teams (OMT) and other interagency management groups to contribute to discussions and initiatives to strengthen coherence, inclusiveness, aid effectiveness and security measures.
• Keep the UN Resident Coordinator informed of UNOPS activities within the country through regular communication and formal reporting on business acquisition and implementation of activities led by UNOPS as part of the UNDAF.

Knowledge management and innovation

• Contribute to the development and introduction of innovation to ensure UNOPS is continually incorporating best practice approaches in the delivery of regional portfolio.
• Contribute to the dissemination and sharing of best practices and lessons learned for corporate development planning and knowledge building.
• Plan, implement and organise strategic capacity building of personnel, partners and stakeholders.

HOW TO APPLY:

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