Position Title : Migration Health Processing Officer
Duty Station : Nairobi, Kenya
Classification : Professional Staff, Grade P2
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 09 June 2016
Established in 1951, IOM is the leading governmental organization in the field of migration and works closely with governmental, intergovernmental and governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries:
Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Cabo Verde, Czech
Republic, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Suriname, El Salvador, Leste, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa
Context:
Under the overall supervision of the Regional Migration Health Assessment Coordinator Saharan Africa, and under the direct supervision of the Head of IOM Migration Health Assessment Centre (MHAC) Nairobi, the selected candidate will supervise, support and coordinate the clinical and administrative activities pertaining to medical case and file management, including but not limited to expeditious processing/clearance of medical cases, ensuring quality control, fraud mechanisms, confidentiality, proper organization of the files flow as well as efficiency of the medical case management, safekeeping of medical forms and documents of all migrants at the Migration Health Assessment Centre - Nairobi , and support with the same the other missions within the region.
Core Functions / Responsibilities:
- Manage and oversee systematic organization, flow through departments, and proper safekeeping of medical files and documents of refugees and migrants to ensure that all medical and confidential records are handled/filed appropriately.
- Coordinate the individual case management at MHAC - Nairobi with the Data Processing Assistants, Chief Nurse and physicians in charge of treatments, specialist examination of cases and departure in order to expedite up,
processing and clearance of medical cases, and forward complete medical documents to relevant embassies/departments.
- Collate files and direct staff assigned to file collation to ensure quality of processing and compliance with fraud mechanisms, also in relation to health/radiological and biological screening in close coordination with the Chief Nurse.
- Assist the designated MHAC physician charged with up of cases with medical conditions requiring stabilization prior to departure, including emergency hospitalization, by maintaining tracing mechanisms, proper documentation, and sharing information with appropriate parties.
- Assist the Head of Nairobi in maintaining official correspondence with Embassies and Regional Medical Offices regarding submission of medical documents including those on medical hold and up or with furtherance requests.
- Arrange for provision of medical escorts and liaise with the designated physicians for technical advice, Chief Nurse charged for supervision and preparation of ad hoc escort kits as well as Programme Support Unit for administrative requirements.
- Provide necessary support in terms of documentation and preparation for travel, in coordination with the IOM Migration Health Physician charge of departure assistance and the Chief Nurse.
- Assist the Head of Nairobi in organizing staff meetings, external meetings with various service providers and appointments for visitors, refugees and migrants, as well as in maintaining liaison with IOM Operations, Embassies, UNHCR, government agencies and other institutions regarding health assessment and resettlement issues.
- Assist the Head of Nairobi, in coordination with the Chief Nurse, in providing the Programme Support Unit on a regular basis with information and reports concerning administrative/procurement/financial operations related to the activity of the Nairobi, the TB Clinic in Eastleigh and the Health Unit at the Nairobi Transit Centre, including: the establishment of standard operating procedures for vaccine/drugs/supply storage/administration; stock analysis, tracking of expiry and manufacturer recall notices on drugs and testing kits used in health assessments, etc); human resource management; and use of external service providers.
- Provide Training and Software support to new and existing users as needed on Medical databases. Provide user services for Mimosa medical module.
- Assist the statistician to produce draft data analysis report, including data summarized into tables with corresponding text interpreting the data and prepare the final draft of monthly data analysis report.
- Provide support to MHACs in the region in terms of documentations, systematic organization, flow through departments, and proper safekeeping of medical files and documents of refugees and migrants.
- Maintain confidentiality of information, collaborative relationship with clients, partners and health professionals.
- Assist other migration health units in the region in the organizational area of competence.
- Participate in field missions and escorting of medical cases.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Masters degree in Nursing or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
Experience
• Experience in migration health, migrant health processing, or international public health particularly with the United States Refugee Admissions Programme (USRAP);
• Experience working with international humanitarian organizations or government institutions in a cultural setting;
• Familiarity with administrative work and medical file management in a clinic setting;
• Knowledge and previous work experience in Kenya an asset;
• Ability to prepare clear and concise reports as well as statistics and coordinate administrative activities.
Languages
Fluency in English is required. Working knowledge of Kiswahili is an advantage.
Desirable Competencies:
Behavioral
• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism - displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
HOW TO APPLY:
Interested candidates are invited to submit their applications via PRISM, IOM Recruitment system, by 09 June 2016 at the latest, referring to this advertisement.
For further information, please refer to:
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM recruitment system.
Posting period:
From 27.05.2016 to 09.06.2016
Requisition: VN 2016/118 (P) - Migration Health Processing Officer (P2) - Nairobi, Kenya (54809709) Released
Posting: Posting NC54809712 (54809712) Released
