Context:
Under the overall supervision of the MENA Regional Director (RD) and the direct supervision of the Head of Office (HoO), the incumbent will support the HoO and be responsible for the following tasks:
Core Functions / Responsibilities:
· Support HoO in daily internal operations for the implementation of different projects and programmes
· Facilitate bi-weekly meetings for Egypt Country Office Project Managers and relevant administrative and finance staff; maintain minutes and records of meetings, and ensure follow-up on action points as requested
· Assist in the preparation of meetings and events
· Collect inputs from Project Managers and help with the preparation of the various reports such as “IOM MENA-Egypt Programme” brief
· Conduct research, compile data, and assist in the preparation of papers and presentations
· Reply to queries and meeting/interview requests, and coordinate interview requests with the Communications and Public Information Officer when necessary
· Review language and formatting of correspondences, exchanges, and reports
· Read and analyse incoming memos, and correspondences to determine their significance and plan their dissemination
· Provide daily admin and clerical support to the HoO including travel arrangements, scheduling meetings, maintaining a filing system…etc.
· Support and assist in preparing and disseminating IOM Egypt briefs and coordinate translation into Arabic
· Support in translating correspondence and articles from Arabic to English and vice versa
· Manage the mission’s general mailbox and disseminate emails as appropriate
· Perform such other duties as may be assigned
Required Qualifications and Experience
Education
· Secondary School Education with 4 years of relevant work experience
· Bachelor degree in Political Science, Social Sciences, Business Administration, International Relations, Development Studies, Migration and Refugee studies or any other related fields with 2 years of relevant work experience
Experience
· Demonstrated proficiency with Microsoft Office applications, including Excel, PowerPoint, Good knowledge of information technology and proficiency in Microsoft Office applications especially Excel, Word, PowerPoint, Publisher, and SharePoint.
· Previous work experience in international organizations and companies would be an advantage.
Languages
Fluency in English and Arabic is required. French is an advantage.
Required Competencies
Behavioural
· Accountability – takes responsibility for action and manages constructive criticisms
· Client Orientation – works effectively well with client and stakeholders
· Continuous Learning – promotes continuous learning for self and others
· Communication – listens and communicates clearly, adapting delivery to the audience
· Creativity and Initiative – actively seeks new ways of improving programmes or services
· Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
· Performance Management – identify ways and implement actions to improve performance of self and others.
· Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
· Professionalism - displays mastery of subject matter
· Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
· Technological Awareness - displays awareness of relevant technological solutions;
· Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment.
Only candidates residing in the country of the duty station will be considered.
HOW TO APPLY:
Interested candidates are invited to submit their updated CV with a cover letter toHRCairoApplication@iom.int, by May 29, 2016 at the latest, mentioning the reference code and the job title in the subject line.
Emails without such indication will not be considered.
In order for an application to be considered valid, IOM only accepts profiles duly completed.
Only shortlisted candidates will be contacted.
