Resource Management Officer

Position Title : Resource Management Officer

Duty Station : Niamey, Niger

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 24 July 2016

Established in 1951, IOM is the leading governmental organization in the field of migration and works closely with governmental, intergovernmental and governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Cabo Verde, Czech

Republic, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Suriname, El Salvador, Leste, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa

Context:

Under the direct supervision of the Chief of Mission (CoM) in Niamey and in close coordination with the Regional Resources Management Officer for West and Central Africa (RRMO) and the Department of Resource Management (DRM) and the other relevant units at Headquarters (HQs), as well as Manila Administrative Centre (MAC) and Panama Administrative Centre (PAC), the successful candidate will be accountable and responsible for managing the budgetary, financial, human resources and administrative functions of the mission and offices.

Core Functions / Responsibilities:

1. In coordination with the CoM, monitor compliance with general instructions of IOM and relevant permanent instructions for the whole mission, namely in the areas of administration, finance and human resources.
2. Monitor and oversee the financial management for all activities of the mission including the oversight of financial expenditures and accountability and the undertaking of financial analysis of projects in the mission.
3. Coordinate the preparation of donor financial reports in accordance with IOM regulations and established procedures.
4. Maintain appropriate internal controls to safeguard the Organizations’ assets, control the treasury, and prevent fraud.
5. Assist the CoM, the Heads of Offices (HSOs) and the project managers in the preparation of the annual budget for the mission, oversee budget control process and analyze variances between budget and actual expenditures. Assist in the preparation of budgets for new programmes.
6. Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOMs projectization criteria.
7. Maintain financial procedures, ensure that local administrative procedures are in place and followed in accordance with the Organizations regulations, procedures and practices, and recommend modifications to or new permanent instructions and procedures.
8. Assist the COM in managing the human resources function and make recommendations on recruitment, retention, promotion, and separation of local staff. Interpret and apply HR policies, rules and regulations and make recommendations for resolving difficult or sensitive cases.
9. Supervise and train staff on IOMs administrative/financial policies and procedures; evaluate regular financial reports and take action to resolve anomalies and unusual trends.
10. Supervise the procurement and logistic services, ensuring that contracts with suppliers of goods and services are in line with the Organizatios procedures, regulations and guidelines; oversee the management of the fleet of vehicles and maintenance of buildings as well as the functioning of support services in the mission.
11. Support and offer guidance to other units (programmes and offices) on matters related to IOM administrative issues, local institutions and regulations and human resources problems with a view to increasing their effectiveness.
12. Liaise with relevant units at HQs and MAC, as well as relevant external counterparts with regard to the financial and administrative activities of the mission. Report regularly on the financial situation of the mission and provide other information as necessary.
13. Undertake regular duty travels to the offices in order to ensure that IOM set rules and regulations are followed accordingly.
14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Masters degree in Finance, Accounting, Public Administration, Business Administration, Management, Logistics, Procurement or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.

• Professional certification as Chartered Accountant or Certified Public Accountant is an advantage.

Experience

• Experience working on complex projects, specially meeting timelines and milestones;

• Experience living and working in security phase 3 and 4 areas;

• Experience writing logistics procedure and instructions and coordinating administrative and financial activities;

• Knowledge with and understanding of IOM rules , regulations and Instructions on resource management;

• Experience working with vendors and service providers in compliance with IOM procedures to secure effective quality solutions for IOM;

• High level of computer literacy, in particular, experience in computerized accounting systems and software;

• Knowledge of International Public Sector Accounting Standards (IPSAS) and SAP highly desirable.

Languages

Fluency in English and French is required.

Note

1. Appointment is subject to funding confirmation.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

HOW TO APPLY:

Interested candidates are invited to submit their applications via PRISM, IOM Recruitment system, by 24 July 2016 at the latest, referring to this advertisement.

For further information, please refer to:

iom-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM recruitment system.

Posting period:

From 11.07.2016 to 24.07.2016

Requisition: VN 2016/142 (P) - Resource Management Officer (P3) - Niamey, Niger (54829140) Released

Posting: Posting NC54829147 (54829147) Released