General Description of the Programme:
The 2014 Ebola outbreak is the largest Ebola outbreak in history and the first in West Africa. The current outbreak is affecting multiple countries in West Africa with Sierra Leone/Liberia first reporting cases in March of this year. As of September of this year Liberia has reported over 3,000 cases with Sierra Leone reporting over 2.500 cases. Based on current rates of infection it is expected that case numbers will climb significantly in the current months. GOAL has been working in Sierra Leone for several years now and has been active in the Ebola Health response since the outbreak was declared. Due to the scale of the outbreak GOAL has decided to establish a response to provide assistance to the large numbers of people who have become infected in recent weeks and are expected to be infected in the coming weeks and months ahead.
The 2014 Ebola outbreak is the largest Ebola outbreak in history and the first in West Africa. The current outbreak is affecting multiple countries in West Africa with Sierra Leone/Liberia first reporting cases in March of this year. As of September of this year Liberia has reported over 3,000 cases with Sierra Leone reporting over 2.500 cases. Based on current rates of infection it is expected that case numbers will climb significantly in the current months. GOAL has been working in Sierra Leone for several years now and has been active in the Ebola Health response since the outbreak was declared. Due to the scale of the outbreak GOAL has decided to establish a response to provide assistance to the large numbers of people who have become infected in recent weeks and are expected to be infected in the coming weeks and months ahead.
General Description of the Role:
Based in the Freetown office Support the Financial Controller by producing all donor proposal budgets based on input from programme staff, Set up Donor Status Reports (DSR’s) on to SAGE, Produce and distribute the Budget Monitoring Tool (BMT) to each budget holder, Produce Donor Reports ready for submission to strict deadlines, confirm reports and their contents comply with Donor rules.
Based in the Freetown office Support the Financial Controller by producing all donor proposal budgets based on input from programme staff, Set up Donor Status Reports (DSR’s) on to SAGE, Produce and distribute the Budget Monitoring Tool (BMT) to each budget holder, Produce Donor Reports ready for submission to strict deadlines, confirm reports and their contents comply with Donor rules.
Duties and responsibilities:
· Produce Donor proposal budgets in consulatation with Program Managers ready for FC approval and GOAL SL SMT sign off.
· Manage 2 Finance Officers in the Freetown Office
· Produce and upload to SAGE GOAL DSR (Donor Status Report) templates for all projects including upload of chart of accounts, budgets, and donor report format.
· Maintain and update GOAL SL forms templates to ensure new grant codings are included.
· Manage and ensure donor files are complete and well maintained in accordance with GOAL Dublin and Donor requirements
· Ensure timely preparation of donor reporting for review by the Financial Controller prior to submission to donors to strict deadlines.
· Ensure all donor reports comply with donor rules
· Production and distribution of monthly BMT (Budget Monitoring Tool) reports to budget holders.
· Maintaining and updating SAGE with BMT forecast data
· Conduct periodic compliance checks of finance, HR, logistics and programme documentation required for donor audits.
· Review of timesheets to ensure compliance with donor requirements and reconciliation to monthly accounts
· Preparation of documentation to facilitate in donor audits, and internal audits
· Any other duties as may be assigned by the Financial Controller or the Country Director
Requirements:
· A qualified Accountant (Chartered, Certified or Management) with a minimum 3 years post qualification experience
· Experience with management of Institutional Donor grants essential eg: OFDA/ USAID, ECHO, DFID etc.
· Experience working in a busy, changing environment
· Excellent written and spoken English, outgoing personality with excellent communication and training skills
· Ability and willingness to work in a remote areas
· Excellent IT skills including Microsoft word and excel, working knowledge of Sage would be an advantage
· Ability to implement effective projects sometimes with limited resources
· Good team player, flexible and capable of working with a multicultural team
Location: Freetown, Sierra Leone
Contract Length: 12 month contract
Salary: €30,000-€38,000
This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document.
