Our partner started operations in Ethiopia in 2006 and today works through both direct implementation and partnership to bring about a sustainable improvement in equine welfare. Their approach enables equine owners to access affordable quality health services through government vet clinics and health posts and through Community Animal Health Workers (CAHWs); it also enables the improvement of equine welfare through the adoption of better equine management and husbandry practices by communities.
Our partner is seeking an Interim Finance and Operations Manager to guide and support the Country Representative and programme manager. As a member of the in-country Senior Management Team, the Interim Finance and Operations Manager will play a key role in implementing the country strategy, especially the required financial inputs, ensuring that sound financial practices and processes are established and maintained in country and for partners, as well as ensuring rigorous budgetary control. The role will also be responsible for managing administrative procedures including HR systems, for the effective running of the Ethiopia Programme.
Key tasks and responsibilities:
Financial management:
As a member of the country management team, take a lead role on financial planning, budgeting, reporting and maintenance of financial system.
· Ensure robust internal financial procedures, systems, policies and controls are established, applied and complied with throughout the country programme by all staff;
· Regularly review and update the overall financial policy, procedures and process to ensure that the systems are fit for purpose and in line with the financial standards.
· Document and improve financial processes, where appropriate, to ensure effective use of resources and best practice;
· Ensure all payments are properly authorised in accordance with authorisation levels and the branch scheme of delegation;
· Lead and or advise (as appropriate) in the recruitment, management and development of financial, operations and administrative staff working in the programme and develop financial management capacity throughout the programme;
· Monitor and control the balance sheet accounts and manage the month-end procedures; · Manage timely, accurate and systematic payroll and income tax payments for all national staff;
· Ensure compliance with the financial and other requirements · Be responsible for the timely submission of financial reports, ensuring that appropriate approval processes in head office and field offices have been followed.
· Produce/Review and share monthly 30:70 monitoring report to the Country Representative and the senior managers tracking expenditure against the budget submitted for the calendar year.
Legal compliance:
· Ensure that all legal requirements of the organisation are met including, for example, the legal registration ; all required reporting to government agencies; and compliance with the Charities and Societies Proclamation, the Employment Proclamation, the Tax Proclamation, and all other relevant legal frameworks.
Reporting and audit:
· Prepare the annual statutory accounts ensuring they meet all statutory and accounting requirements, manage relationships with external auditors and ensure the audit and statutory accounts are completed in an efficient and timely manner;
· Submit the audited accounts and accompanying reports within specified deadlines · Arrange and facilitate internal financial controls audits as required by the UK office and ensure that recommendations are actioned and implemented in a timely manner.
· Review and present finance reports for the Country Representative to approve and send to the Brooke UK as required on a monthly, quarterly and annual basis;
· Review and share regular financial management reports to enable the Country Representative, the Senior Management Team and budget holders to plan and control the finances of the Ethiopian office effectively;
Financial Planning & Budgeting Monitoring:
· Prepare and review budgets, amendments and forecasts in conjunction with the Country Representative and others;
· Co-ordinate the annual financial planning and budgeting process including the provision of guidance and support to budget holders on preparing their budget submissions; ensuring that these are received on schedule; scrutinising submissions and resolving any anomalies with budget holders; and preparing draft consolidated budgets for and in collaboration with the Country Representative;
· Manage all aspects of management reporting within the organisation and provide information, guidance and regular management reports to enable budget holders to monitor and manage their budgets effectively; · prepare and present regular reports for the Senior Management Team on how expenditure is progressing against plan, with advice and recommendations as required;
· Calculate and supervise the monthly cost of each vehicle (fuel consumption, repairs); and communication costs (phone, e-mail, internet)
Treasury:
· Ensure funds are always available for the organisation and partner activities by maintaining a system of cash flow forecasting and requesting transfers from in the UK in a timely manner;
· Ensure that all financial transactions are accurate recorded in the appropriate accounting system and providing training and support to the staff who use them;
· Ensure that payments are made in a timely and secure manner across all country operations including payroll, provident fund contributions, tax payments, payments to other creditors and to partners,
· Ensure that cash is secure; in line with insurance levels and that excessive levels of cash are not held by the organisation or partner organisations.
Partnership support and financial assessment:
· Be responsible for assessing the financial management capacity of potential local partners’ and provide guidance and support as required.
· Review finance systems of local partners and provide financial advice if required to ensure that existing partner organisations have effective finance and administrative systems enabling them to meet financial and reporting requirements. This will include assessing the financial capacity of existing or prospective systems and providing support and training if required for minimum standards to be met;
· Support the programme and finance team in monitoring existing partners and projects by analysing partners’ financial reports, monitoring expenditure against approved budgets, making support visits to partner offices, highlighting any potential or existing issues and making recommendations for action;
·Assist partners’ budget holders in development of their budgets, ensuring the budgeting formats and conditions are complied with.
· Review all partner budgets for consolidation into the Ethiopia plans and budget for approval as laid out in the branch delegation of authority;
· Analyse training gaps and organise for appropriate capacity building training on various aspects of financial control and management
· Visit and monitor partners to ensure that all the necessary financial and administrative procedures are carried out in line with the minimum financial standards and controls, grant agreements and local legislation. Our partner would ideally like someone for 3-6 month.
For more information feel free to contact us on +442087417000 or email on volunteer@afid.org.uk
HOW TO APPLY:
For more information and to apply click: http://www.afid.org.uk/site/becomeavolunteer
