Payments and Investments Officer

Vacancy No: RAPS/1/2015/FINANCE/01 Title: Payments and Investments Officer Grade: P.2 Contract type: Fixed-Term Appointment	Date: 5 March 2015 Application Deadline (midnight Geneva time) 6 April 2015 (13 day(s) until closing deadline) Currently accepting applications   Organization unit:   DDG/MR FINANCE Duty Station:  Geneva, Switzerland
General introduction: The following are eligible to apply: - ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations. - External candidates. Staff members with at least five years of continuous service with the Office are encouraged to apply and will be given special consideration at the screening and evaluation stage. In accordance with the Staff Regulations and letters of appointment, successful candidates for positions in the Professional category would be expected to take up different assignments (field and Headquarters) during their career, the desirable length of an assignment in any specific position being two to five years, following which the incumbent should be willing to move to another assignment and/or duty station. Within the context of the Office's renewed efforts to promote mobility, staff members seeking mobility are encouraged to apply to vacancies. Mobility will be given special consideration at the screening and evaluation stages. The specific language requirements for this position are detailed hereunder. Candidates whose mother tongue is not one of the ILO working languages (English, French and Spanish) shall possess a fully satisfactory working knowledge of at least one of the working languages in order to apply. If appointed, and if so required as per the position requirements, they may be required to acquire a working knowledge of a second working language during their initial years of service in the Office. The ILO values diversity among its staff. We welcome applicants from qualified women and men, including those with disabilities. If you are unable to complete our online application form due to a disability, please send an email to erecruit@ilo.org . Applications from qualified candidates from non- or under-represented member States, or from those member States which staffing forecasts indicate will become non- or under-represented in the near future, would be particularly welcome. A list of these countries is in Appendix I. Successful completion of the Assessment Centre is required for all external candidates. Conditions of employment are described in Appendix II.
INTRODUCTION The position is located in the Treasury and Accounts Branch (TREASURY), of the Financial Services Department (FINANCE). TREASURY has primary responsibility for the management of banking operations office-wide, for investments, and for the production of the ILO consolidated and audited financial statements on an annual basis. Under the supervision of the Section Chief, the position will be responsible for ILO operational payments and investment operations. It will report to the Treasury Operations Section Chief.
Description of Duties Specific duties 1. Analyse and review daily ILO investment placements taking into account cashflow requirements, and bringing any key issues to the attention of the Section Chief. 2. Execute rollovers and short term investments, bringing key issues to the attention of the Section Chief. 3. Research, monitor and report to the Section Chief weekly on current developments with various ILO domestic and international banking partners. 4. Analyse, follow up and propose solutions as needed for international cross border payment issues in conjunction with ILO banking counterparties. 5. Act as first or second signatory for ILO electronic payment systems (e.g. electronic banking and foreign exchange) within prescribed limits, as required. 6. Implement various payment, investment or currency projects in Treasury Operations as required. These specific duties are aligned with the relevant ILO generic job description, which includes the following generic duties: 1. Maintain a distinct portion of the Office's financial operation or of a financial function in a large external office; ensure implementation of all internal control systems according to procedures and recommend modification to financial systems when necessary. 2. Analyse and evaluate financial reports produced on a regular basis (typically computer generated); identify apparent anomalies or unusual trends and initiate corrective action; explain variances and produce reports and correspondence as required. 3. Supervise support staff processing transactions and preparing reports; determine if instruction or guidance is necessary to correct or improve processing, and ensure that regular reporting cycle deadlines are met. 4. Review, on a random or exception basis, complex transactions processed by the staff (e.g., commitments, transfer of funds, disbursements etc). 5. Provide guidance to staff inside and outside the department or office, concerning correct interpretation of financial regulations, rules, procedures as applied to particular transactions. 6. Prepare recurrent reports to the Organization's management and draft commentaries; prepare forecasts (e.g., cash flow, expenditure or income) and initiate any required action. 7. Define requirements and user needs to systems specialists to produce specialized reports from financial databases. 8. Assist in the coordination of inputs (e.g. for preparation of budgetary submissions and financial performance reporting). 9. Undertake research on financial issues and formulate proposals as appropriate. 10. Other related functions, as requested.
Required Qualifications
Education University degree in business administration, finance or accounting or equivalent professional qualification is required in order to have knowledge and understanding of the application of financial principles and procedures and of the whole structure of accounts.
Experience Professional financial or accounting experience for over three years, including two at the international level. Experience in treasury operations or investments is a significant advantage.
Languages (See also above) Excellent command of one working language of the Organization (English, French, Spanish); good working knowledge of another; one of them must be English.
Competencies  In addition to the ILO core competencies, this position requires: Technical competencies - Ability to analyse financial information from several sources, examining documentation, reconciling discrepancies or inconsistencies. Ability to relate financial/accounting theory to operating practices. Ability to draft reports and explain decisions effectively to staff within the department. Ability to use common office computer applications. Discretion is required as work may involve dealing with confidential material. Knowledge of treasury, banking or investment operations is an advantage. Behavioural competencies - Client orientation, ability to work well in a team, quality orientation, excellent communication skills, responsibility for performance, collaboration. Ability to work in a multicultural environment and gender-sensitive behaviour and attitudes are also required.
Additional Information: Evaluation (which may include one or several written tests and a pre-interview competency-based assessment centre) and the interviews will tentatively take place between May and August 2015. Candidates are requested to ensure their availability should they be short listed for further consideration.
APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR WRITTEN TEST.
APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW.
APPENDIX I
Angola Antigua and Barbuda Armenia Austria Azerbaijan Bahamas Bahrain Barbados Belize Botswana Brazil Brunei Darussalam Cabo Verde, Republic of Cambodia Chad China Congo Cyprus Czech Republic Democratic Republic of Timor-Leste Djibouti Equatorial Guinea Eritrea Gabon Gambia Georgia Grenada Guatemala Guyana Haiti Iceland Indonesia Iraq Japan Kazakhstan Kiribati Kuwait Kyrgyzstan Latvia Liberia Libya Maldives, Republic of the Malta Marshall Islands Montenegro Mozambique Namibia Nicaragua Oman Palau Panama Papua New Guinea Paraguay Poland Qatar Republic of Korea Russian Federation Saint Kitts and Nevis Saint Lucia Saint Vincent and the Grenadines Samoa San Marino Saudi Arabia Seychelles Sierra Leone Singapore Slovakia Solomon Islands Somalia South Sudan, Republic of Suriname Swaziland Tajikistan Turkey Turkmenistan Tuvalu United Arab Emirates United States of America Uzbekistan Vanuatu Yemen
APPENDIX II CONDITIONS OF EMPLOYMENT
- Any appointment/extension of appointment is subject to ILO Staff Regulations and other relevant internal rules. - The first contract will be issued for a twelve-month period (for Geneva-based positions) and a twenty-four month period (for non Geneva-based positions) - A successful external candidate will be on probation for the first two years of assignment. - Any extension of contract beyond the probation period is subject to satisfactory conduct and performance. Grade: P.2 Salary and post adjustment (with dependants) US$ Salary Minimum 49916 rising to Maximum 64302 Post adjustment for Geneva Minimum 49416 Maximum 63658 Salary and post adjustment (without dependants) US$ Salary Minimum 46819 Maximum Maximum 59968 Post adjustment for Geneva Minimum 46350 Maximum 59368
Please note that the above salary levels are determined according to the criteria established by the International Civil Service Commission. The ILO is international public sector employer and salary and other employment conditions are not negotiable. Other allowances and benefits subject to specific terms of appointment: Children's allowance (except for the first child if the dependent rate of salary is paid in respect of that child); Children's education grant (per child per year); Pension and Health Insurance schemes; 30 working days' annual leave; Assignment Grant; Entitlement to transport expenses of personal effects; Repatriation Grant; Home-leave travel with eligible dependants every two years; Rental subsidy (if applicable). Recruitment is normally made at the initial step in the grade. Salaries and emoluments are exempt from taxation by the Swiss authorities and, on the basis of international agreements or national law relating to presence or residence abroad, are generally exempt from taxation by other governments. In the absence of exemption, in most cases tax paid will be reimbursed in accordance with an ILO document which will be supplied upon request. While the successful candidate will be initially working in Geneva, he/she may be assigned to any duty station designated by the Director-General of the ILO.
Please note that all candidates must complete an on-line application form. To apply, please visit ILO's e-Recruitment website at: erecruit.ilo.org. The system provides instructions for online application procedures.
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants. Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video or teleconference, e-mail, etc for the assessment and evaluation of candidates at the different stages of the recruitment process, including assessment centres, technical tests or interviews.