Financial/Administrative Assistant

Financial/Administrative Assistant, FSN-7, FP-07

ANNOUNCEMENT NUMBER:  23 - 2015

OPEN TO:                 All Interested Candidates

POSITION:               Financial/Administrative Assistant, FSN-7, FP-07

OPENING DATE:   February 26, 2015

CLOSING DATE:    March 12, 2015

WORK HOURS:      Full time; 40 hours/week

SALARY:                  Not Ordinarily Resident: FP-07 (Starting salary to be determined by Washington)
                                    Ordinarily Resident:  (Starting Salary) (Position Grade: FSN–7, 8821 USD per year)

NOTE:   For ordinarily resident employees, salary will be paid in local    currency using the established exchange rate.

NOTE:  ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The U.S. Mission Addis Ababa is seeking an individual for the position of Financial/Administrative Assistant in the Department of Defense (HIV prevention Program) of the U.S. Embassy.

BASIC FUNCTION OF POSITION

Job holder oversees some or all of the day-to-day administrative, financial and program coordination in support of the DoD President’s Emergency Plan for AIDS Relief (PEPFAR) Program. This is done under the direct supervision of the DHAPP Public Health Specialist (DHAPP Program Manager. Job holder participates in coordination of budget, financial and some logistic to support the Ethiopia National Defense Force (ENDF)’s PEPFAR program.

A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office. Contact (251-11-130-60-00, Ext. 6383)

QUALIFICATIONS REQUIRED

NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.  Supporting documentations (e.g., letters of employment, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above should also be submitted.

1. Required Education: Bachelor’s degree or host country equivalent in business administration, public administration or accounting is required.

2. Required Experience:  Three years’ experience with an international multilateral or nongovernmental organization or local nongovernmental organization or Ministry of Defense out of which two years budget planning and execution of HIV/AIDS or other health programs, or administering USG-funded programs is required.

3. Language Requirement: Level 4 (Fluent) Speaking/Reading English and Amharic is required. (English language proficiency will be tested)

4. Knowledge:  Project monitoring and evaluation skills to include collecting and assessing cost, schedule and performance results. Must have a general knowledge of US and Ethiopia defense organization and operations, overall administrative requirements in budgeting and fiscal management for the support of contracts/cooperative agreements/grants/purchase requisitions is required.

5. Skills and Abilities: Proficiency in Microsoft Office programs and the internet with Oral and written communications skills to develop and maintain effective, sustainable working relationships with national and international working partners. Procession of a Valid Grade II driver's license is required.

SELECTION PROCESS

When equally qualified, U.S. Citizen Eligible Family Members and U.S. Veterans will be given preference.  Therefore, it is essential that the candidate address the required qualifications above in the application.
  
ADDITIONAL SELECTION CRITERIA: 

1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. 

2. Current employees serving a probationary period are not eligible to apply.

3. Currently employed U.S. Citizen EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.

4. Currently employed Not Ordinarily Residents hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed (WAE) work schedule.

TO APPLY

Interested candidates for this position must submit the following for consideration of the application:

1. Universal Application for Employment (UAE) as a Locally Employed Staff or Family Member (DS-174); or

2. A combination of both; i.e. Sections 1-24 of the Universal Application for Employment along with a listing of the applicant’s work experience attached as a separate sheet; or

3. A current resume or curriculum vitae that provides the same informationfound on the UAE; plus

4. Candidates who claim U.S. Veterans’ preference must provide a copy of their Form DD-214 with their application.  Candidates who claim conditional U.S. Veterans’ preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.

5. Any other documentation (e.g., letters of employment; essays, certificates, awards; driving license; and copies of degrees earned) that addresses the qualification requirements of the position as listed above.

If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.

Failure to do so will result in an incomplete application. A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes  or No; if yes, provide number)
H. U.S. Social Security Number and/or Identification Number
I. Eligibility to work in the country (Yes or No) 
J. Special Accommodations the Mission needs to provide 
K. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type  
L. Days available to work
M. List any relatives or members of your household that work for the U.S.  Government (include their Name, Relationship, & Agency, Position, Location)
N. U.S. Eligible Family Member and Veterans Hiring Preference 
O. Education 
P. License, Skills, Training, Membership, & Recognition
Q. Language Skills 
R. Work Experience
S. References

SUBMIT APPLICATION TOU.S. Embassy
Human Resources Office
P.O. Box: 1014
Addis Ababa, Ethiopia
Preferred Method to submit applications is by e-mail.  
Please e-Mail: HROaddisababa@state.gov

POINT OF CONTACTHuman Resources Office 
Telephone: 251-11-130-60-00, Ext. 6383
E-Mail: HROaddisababa@state.gov
FAX: 251-11-124-24-03

CLOSING DATE FOR THIS POSITION: March 12, 2015