Country: Ethiopia – Kebri Dehar
Length of contract: 10 months – starting on February 1st 2016.
The position:
The general objective of your mission will be to ensure the overall management of the programmes and support functions in Kebri Dehar (KD), Somali region of Ethiopia.
The general objective of your mission will be to ensure the overall management of the programmes and support functions in Kebri Dehar (KD), Somali region of Ethiopia.
More specifically, you will have to:
Ensure the overall management of the programmes:
• With the support of the Project Managers (PM) and the Technical Advisers(TA) in Addis Ababa (AA), participate and contribute to the development of new projects including feasibility study, draft of concept notes and LFA (TAs in AA are in charge of proposal writing eventually)
• Work in close collaboration with the program management team on the implementation of policies and practices. Ensure the documentation of experiences and lessons learnt for the betterment of the program;
• Ensure that objectives, planning and budget agreed with donors are followed by PMs;
• Support the PM in implementing a sound monitoring system (PMs are responsible for the monitoring of their project with the technical support of the TAs)
• Make sure that the program is implemented following the PLA approach/principles that ACF is piloting in KD (we do not follow this approach at 100% but we do try to run a demand driven approach)
• Work in close collaboration with the program management team on the implementation of policies and practices. Ensure the documentation of experiences and lessons learnt for the betterment of the program;
• Ensure that objectives, planning and budget agreed with donors are followed by PMs;
• Support the PM in implementing a sound monitoring system (PMs are responsible for the monitoring of their project with the technical support of the TAs)
• Make sure that the program is implemented following the PLA approach/principles that ACF is piloting in KD (we do not follow this approach at 100% but we do try to run a demand driven approach)
Ensure the overall management of support functions:
• Coordinate closely with the Finance Manager and the HR manager ensuring good lines of communication between administration and all projects and adherence to administration procedures and policies;
• Supervise logistics, HR and administrative reporting
• Supervise implementation of logistics, HR and administrative procedures
• Supervise field contribution for logistics, administration and HR for program proposals and reporting
• Supervise logistics, HR and administrative reporting
• Supervise implementation of logistics, HR and administrative procedures
• Supervise field contribution for logistics, administration and HR for program proposals and reporting
Ensure the overall management of security:
• Directly manage security incidents and reporting with the supervision of Country Logistics Manager (CLM) /Country Director (CD)
• Be the focal point for security management at the base
• Validate field movement planning according to security plan
• Be the focal point for staff evacuation
• Update regularly the security plan for the base
• Be the focal point for security management at the base
• Validate field movement planning according to security plan
• Be the focal point for staff evacuation
• Update regularly the security plan for the base
Carry out a continuous strategic analysis of the security and humanitarian context in Somali region:
• Analyze the regional security context using all available sources
• Alert CLM and CD pro-actively on imminent risks and threats and suggest plan of action/ impact on operations in the region
• Advise the Deputy Country Director Program (DCDP) and program departments in strategic programming with regards to impact of security on program activities
• Maintain and develop networks and sources for security context analysis
• Analyze the regional humanitarian context using all available sources in collaboration with Program Departments and contribute to timely alerting on humanitarian emergencies
• Participate in meetings related to security at field level
• Alert CLM and CD pro-actively on imminent risks and threats and suggest plan of action/ impact on operations in the region
• Advise the Deputy Country Director Program (DCDP) and program departments in strategic programming with regards to impact of security on program activities
• Maintain and develop networks and sources for security context analysis
• Analyze the regional humanitarian context using all available sources in collaboration with Program Departments and contribute to timely alerting on humanitarian emergencies
• Participate in meetings related to security at field level
Ensure representation and coordination:
• Participate in technical meetings at field level related to programs, involve and accompany Program Managers if detailed technical input is required.
• Participate in humanitarian coordination meetings at field level
• Coordination with other NGOs and UN bodies
• Participate in the organization and ensure successful donors field visit in collaboration with CD/DCDP
• Lead negotiations; represent ACF towards authorities and lead negotiation with the following authorities ARRA, BoFED, RWB, RHB, etc. especially for project agreement, extension, etc.
• Collaborate with the Program and Liaison Department in the capital in order to ensure timely production and submission of reports and communication to local authorities at field level
• Participate in humanitarian coordination meetings at field level
• Coordination with other NGOs and UN bodies
• Participate in the organization and ensure successful donors field visit in collaboration with CD/DCDP
• Lead negotiations; represent ACF towards authorities and lead negotiation with the following authorities ARRA, BoFED, RWB, RHB, etc. especially for project agreement, extension, etc.
• Collaborate with the Program and Liaison Department in the capital in order to ensure timely production and submission of reports and communication to local authorities at field level
Be responsible for HR Management:
• Directly line manage deputy Field co, Finance/HR, lo, and PMs
• Provide strong supervision, guidance and advise they may require in order to carry out their tasks
• Ensure positive team spirit and intervene/ mediate in case of disputes
• Ensure regular and timely appraising
• Ensure proper break planning and gap coverage
• Provide strong supervision, guidance and advise they may require in order to carry out their tasks
• Ensure positive team spirit and intervene/ mediate in case of disputes
• Ensure regular and timely appraising
• Ensure proper break planning and gap coverage
Ensure Reporting & Communication :
• Provide regular updates and reports to the CD on all issues pertaining to program management;
• Ensure good internal communication practices are in place and in collaboration with all staff, review on a regular basis (team meetings, reporting procedures);
• Ensure the program management is closely informed about the situation, social and political environment, evolution of the context and other relevant internal development;
• Ensure coordination between PMs in order to develop experience sharing, documentation and application of lessons learnt.
• Ensure good internal communication practices are in place and in collaboration with all staff, review on a regular basis (team meetings, reporting procedures);
• Ensure the program management is closely informed about the situation, social and political environment, evolution of the context and other relevant internal development;
• Ensure coordination between PMs in order to develop experience sharing, documentation and application of lessons learnt.
The applicant:
• You hold a master level - compulsory (for work permit purpose)
• You have experience in a similar field management position including HR and program management (A profile in FSL or Wash would be a plus)
• You are fluent in English
• You are able to work and live in an isolated set up
• You are patient and diplomat
• You have experience in a similar field management position including HR and program management (A profile in FSL or Wash would be a plus)
• You are fluent in English
• You are able to work and live in an isolated set up
• You are patient and diplomat
Context of the base and programs:
Mini break in Addis every 6 weeks.
KD is a perfect place to do on-line courses.
KD is a small base but needs are important and there is almost no other NGOs managing a constant presence in KD.
KD is a perfect place to do on-line courses.
KD is a small base but needs are important and there is almost no other NGOs managing a constant presence in KD.
Status:
Gross monthly salary ranging from €1805 to €2305 depending on relevant experience
Food and hygiene expenses, per diem, transportation costs, collective or individual accommodation, medical insurance
25 days of annual paid leaves and 20 days of rest and recuperation (R&R) per year
Gross monthly salary ranging from €1805 to €2305 depending on relevant experience
Food and hygiene expenses, per diem, transportation costs, collective or individual accommodation, medical insurance
25 days of annual paid leaves and 20 days of rest and recuperation (R&R) per year
HOW TO APPLY:
To apply, please visit our website:
http://recrutement.actioncontrelafaim.org/positions/view/1501/A-Field-Co...
http://recrutement.actioncontrelafaim.org/positions/view/1501/A-Field-Co...
