Main purpose
Carry out data entry activities into Logistics system, registering all orders, deliveries and data concerning stocks according to established procedures, and produce the appropriate, updated documents for the supply team in order to support decision making processes.
Accountabilities
· Perform data entry of all ordering information into Logistics 7 program and create appropriate documents for ordering and receptions, ensuring that all data entered has been authorized and that appropriate documentation has been received and ensuring that all data entry processes occur in a timely and efficient manner.
· Ensures all data collected and entered to databases is consistently accurate and complete.
· Perform the workflows, outgoing and ingoing, of all the related logistics documents.
· Verify correct authorization of orders and receptions in Logistics 7.
· Report any anomalies in the database to the supervisor immediately
· Files documents according to MSF standards (Log Admin Kit).
· Ensures that no unauthorized people have access to the database
· Discusses progress with the supervisor on a daily basis, reporting to the rest of the supply team..
· Perform routine checks of the database to ensure consistency.
· Assists the supervisor to identify any items at risk of rupturing or expiring – referring to Logistics 7 database.
· Reporting duties:
o Identify, in close relation with the supervisor and the Supplier and according to Logistic 7 database, potential stock risks (expiring, security level stock) .
o Produce Logistics 7 reports on stock level, average expiring terms and availability.
o Compare with Supplier logical stock inventory with real stock levels on a monthly basis and justify any gap.
o Enter data and create worksheets to assist in the International Orders
o Provide weekly and monthly format sheets for consumption and stock reports of all locations.
o Report immediately to the supervisor of any discrepancy found in data system.
o Report the pipeline and the ordered material received or outstanding items.
Requirements
Education
Essential, Secondary education; commerce related studies desirable.
Experience
Minimum 2 work experience in data entry/analysis.
Languages
Essential, mission working language
Competencies
· Results
· Teamwork
· Flexibility
· Commitment
· Service
· Stress Management
HOW TO APPLY:
Please send your CV, Letter of Motivation and References to:
Deadline: 08 January, 2016
ONLY CANDIDATES SELECTED WILL BE CONTACTED FOR INTERVIEW
