Base Logistician Administrator - Boma / South Sudan

We are looking for our delegation in South Sudan for a

Base Logistician Administrator

**
Location and working conditions:** Boma – South Sudan
Activity rate: 100%
Start date of post: as soon as possible
Duration : 6 months Deadline:** Terre des hommes does not set closing dates for this position; recruitment is ongoing until the position is filled.

Conditions:

Junior Programme Officer (JPO) position Swiss salaried contract 1800 CHF net /month x 13 times (+ Withholding AVS candidate for Switzerland). Vacancy: 25 days/year, Health insurance, accident and medical repatriation insurance, location, return flight.

Context :

You can find all our interventions in South Sudan :

https://www.tdh.ch/en/our-interventions/south-sudan

Main responsibilities :

This position is an expatriate position.

The Logistician Administrator will supervise the Logistics team and admin Assistant of the project in Boma.

The purpose of the position is to supervise all logistic and administrative financial HR activities regarding the projects and Tdh Boma base:

· Management of the fleet of vehicles / equipment

· Stock and assets Management

· Procurement – supply

· Management of office and guest houses maintenance and functioning

· Participation in security management

· Accounting and Cash management

· Budget Follow up

· Implementation of Tdh Human Resources policy and HR management

Function details

Management of the fleet of vehicles/equipment

· Organize the allocation and provision of the vehicles/equipment

· Identify the requirements and choose the suppliers

· Provide training in the handling of equipment and develop operating procedures

· Ensure a proper follow up of movement and fuel is in place (log book, monthly fuel follow up, etc.)

· Monitor the additional equipment required and advise on the purchase

· Ensure that the preventive and curative maintenance of vehicles is done

· Diagnose breakdowns and organize the repairs

· Install the equipment and maintain it

· Implement the monitoring tools

Procurement – supply – Transport of goods

· Handle orders and service contracts according to the established rules

· Together with the Finance Admin Coordinator (FAC) and the Supply Officer in Juba, organize the different stages in purchasing goods and services: orders, tracking, taking delivery, any customs clearance, conformity checks and budget check

· Ensure purchasing logistics procedures are followed

· Choose the methods of transporting and packaging the merchandise

· Schedule shipments and track them up to their final destination

· Organise the local transport with Juba team

Stock Management

· Ensure the flow of merchandise is organized

· Take delivery of the merchandise and check the quality & quantity

· See to the physical management of the stock and in particular, attend to phytosanitary measures and expiry dates if needed

· Monitor the stock list and implement the relevant tools (stock cards, bin cards etc..)

Equipment and accessories management

· Identification, registration and labeling of all the equipment.

· Follow up and update of the equipment and accessories’ list

Management of office and guest houses maintenance and functioning

· Ensure adequate and required equipment/furniture are in place and functioning

· Ensure follow up and supply of office supplies

· Organize various maintenance and repairs if needed

· Ensure safety and hygiene in the base

Security Management

· Adhere strictly to Tdh and country security rules

· Participate in the elaboration and updating of the country security plan and guidelines

· Hold security briefings

· Ensure that safety equipment is present, up-to-date and in compliance in the different office, guest houses and project locations.

Administrative management of personnel

· Assist in welcoming and integrating new personnel, ensure they receive administrative briefing

· Supervise the administrative management of personnel recruitment and hiring at his/her base

· Supervise the archiving, handling and security of Tdh personnel files

· Ensure that performance reviews are carried out according to defined procedure, and monitor the professional development of personnel

· Centralise training requests from teams and set up a training plan

· Assist in ordering and determining disciplinary measures

· Apply the formalities provided for sanctions and for termination or breach of contract

· Supervise the collection of elements needed to establish wages and monitor their proper implementation

Cash-flow/bookkeeping

· Manage the base's cash-flow and ensure that cash boxes are well supplied

· Manage transfers and monitor the security of funds

· Formulate cash-flow forecasts with the program manager

· Supervise the upkeep and security of safes and cash-boxes

· Validate all disbursements and commitments of expenditure, in compliance with Tdh procedures

· Supervise account keeping at Boma base, monitor cash balances

· Verify the accounting files before they are sent to HQ

Budgetary / financial monitoring

· Update and analyze budget follow up in conjunction with FAC and program teams

· Make connections between budgetary consumption and activity progress. Propose solutions if necessary

· Monitor functioning costs at his/her assignment base

· Oversee adherence to donor administrative procedures

· Assist in formulating budgets for new projects

Coordination and General support

· Organize travels in the framework of the projects (planning, vehicles, tracking movements, escort, etc.)

· Provide team members with the information necessary for the successful implementation of the projects

· Make suggestions and participate in the development of new tools in his/her field of activity

· Create strategies to improve the support for the programs in the intervention zone

Strategy and Policy

· Together with the FAC and the Project Managers, contribute to drawing up and implementing intervention strategies with relation to project teams

Other

· Agree to comply with Tdh Code of Conduct and promote Child Safeguarding policy

· Report serious cases of abuse on children that she/he would be aware of in Tdh’s intervention locations. Strict confidentiality must be respected

· Adhere to and enforce current administrative regulations and procedures

· Work in close collaboration with operational projects and departments

Profile :

· Professional diploma or university degree is a Logistics field (supply, IT, mechanic…)

· At least 2 years’ experience in a similar position

· Advance IT knowledge (hardware and software, Microsoft Office, Internet)

· Knowledge of SAGA is appreciated

· Previous experience with an NGO is mandatory

· Previous experience in remote area

Skills :

· Required qualities: organized, sense of human relations, diplomacy, communication skills

· Desirable: proactive, autonomous, rigorous, analytical, willingness and motivation to work in an international and intercultural context

Languages:

· Fluent in English (written and spoken)

· Knowledge of Arabic is an asset

· Knowledge of South Sudan context would be a distinct advantage

We offer an exciting and varied work, useful and meaningful, in a team that wants to make a difference for vulnerable children.

Are you interested? Do you want to face this challenge?

Procedure:

Please postulate on our website: www.tdh.ch/en/jobs We will only consider complete online applications corresponding to the required profile. Your application must include a complete CV and a covering letter.

If you are not shortlisted, your file will be destroyed by us, according to the rules on data protection.

If you face difficulties in applying online, please contact our HR department: rh@tdh.ch

Terre des hommes provides equal working conditions for men and women. Furthermore, for candidates with equivalent qualifications and for positions with responsibilities, applications from women are strongly encouraged.

The recruitment and selection procedures of Terre des hommes reflect our commitment for child security and protection.

HOW TO APPLY:

We will only consider complete online applications which correspond to the required profilehttps://tdh.luceosolutions.com/recrute/fo_annonce_voir.php?id=725&idpart...