Deputy Director for Administration and Operations

The Henry M. Jackson Foundation for the Advancement of Military Medicine Inc. (HJF) is seeking a Deputy Director for Administration and Operations - Kenya for the HIV Research program located in Kericho, Kenya. HJF provides scientific, technical and programmatic support services to MHRP. Responsibilities:

1. Provide support to the HIV Program leadership (i.e. HIV Program Director and Deputy Directors) in the day-to-day administrative activities and operations.
2. Provide administrative oversight and support to the core administrative components and staff including, but not limited to, procurement, contracting, accounting, and human resources.
3. Serve as one of two senior level administrative positions (along with the Deputy Director for Operations) overseeing HJF Medical Research International in Kenya, the local entity through which HJF operates.
4. Provide administrative support to the HIV research program in all aspects of executing clinical research under the auspices of USMHRP and USAMRU-K.
5. Provide administrative support to the PEPFAR program in all aspects of partner services, ensuring communication and coordination of activities with the State Department, other USG agencies and the Kenya U.S. Liaison Office (KUSLO) at the US Embassy.
6. The incumbent will be responsible for assessing current and future administrative staffing and training needs, recommending proposals to insure adequate staffing levels and staff training.
7. Ensure United States and Kenya Governments policies and regulations are followed.
8. Review and amend or design and develop Standard Operating Procedures (SOPs) where appropriate administrative activities.
9. Review current staffing levels with regard to appropriateness to support HIV program activities, evaluate competitiveness in employment packages, and provide support to staff recruitment efforts.
10. Directs, coordinates, and conducts personnel actions and furnishes guidance and assistance as needed.
11. Oversee execution of agreements, contracts and legal issues with the assistance of the USAMRU-K Director of Finance and Administration, Kenya lawyers and HJF HQ legal department as deemed necessary
12. Provide senior oversight and accountability where appropriate for HIV program financial, procurement, and contracting activities particularly supporting HJF MRI requirements.
13. Reports to USMHRP and USAMRU-K leadership on behalf of the HIV Program Director and Deputy Directors as necessary and appropriate for program operations.
14. Provides collaborative assistance to other program personnel and research scientists that require the incumbent's expertise.
15. Maintains a safe work environment with appropriate training of other personnel.
16. Supports a productive team environment.
17. Completes other projects as needed. Required Knowledge, Skills, and Abilities: Demonstrated abilities in leadership and management of complex and multi-stakeholder organization. Administrative program management experience and training (preferably P.M.P.), in international settings. Expert in managing procurement, finance, contracting, and administrative policies. An ability to communicate effectively to include excellent verbal, written and interpersonal skills. Ability to independently troubleshoot administrative tasks and challenges. Work as a leader and part of a team in a remote setting such as Kericho, Kenya Education/ Requirements: Master’s degree required in administration, and ability to meet requirements for a United States Intergovernmental Personnel Act (IPA) position. Minimum Experience: 6 -10 years related research administration, with experience in an international setting being preferable. Experience living in Africa highly desired. Physical Capabilities: Incumbent will be expected to relocate to Kericho, Kenya and travel to Nairobi as well as Rockville, Maryland (USA) on occasion as necessary to perform job duties Supervisory Responsibilities/Controls: Incumbent will work under the direct supervision of the USAMRU-K HIV Program Leadership (Director, Deputy Directors) as well as the USMHRP and USAMRU-K Directors having oversight of the HIV Program.
    Work Environment: Will require working evenings and weekends.

HJF is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other status protected by law.

How to apply:

Please apply on-line at careers.hjf.org click “Advanced Search” and enter job number 209597 in the Job Opening ID box