Under the supervision of the Country Director, the Project Administrator will be responsible for ensuring that financial management, personnel, administrative, and contractual operations systems are conducted according to ICAP regulations, standard operating procedures, and good business practices. Oversees the overall financial and administrative operations of the project.
Please note this position is contingent upon project award and funding.
Location: Pretoria, South Africa
Major Accountabilities
- Establish and oversee all office functions, including negotiating the office lease; procuring office furniture, equipment, and vehicles; and hiring/managing administration and finance staff
- Oversee all project-specific financial planning, budgeting, and reporting
- Prepare accurate project budgets; track expenses; oversee payroll, benefits, and reimbursements; ensure that required project financial controls and cost performance monitoring mechanisms are in place and adhered to; prevent over-expenditure of budgets; ensure proper safeguards of funds; and ensure compliance with established U.S. Government and ICAP financial and accounting procedures
- Apply detailed financial reporting and project cost reimbursement process in accordance with established financial system
- In collaboration with the Project Director, manage all local sub-awards and ensure sub-awardees' compliance and reporting
- Provide guidance and support for contract development and management
- Record and document all financial transactions into an approved ICAP Field Expense Accounting System and submit timely monthly reports
- Maintain current standing with all mandated tax and registrations, including submission of payments and required reports
- Oversee local procurements and execute all approved payments for local vendors, contractors, and consultants for goods and services received, in accordance with the laws and regulations of South Africa, as well as with ICAP and USG regulations
- Assist in the preparation and management of project budgets and pipeline expenditures
- Maintain inventories and controls over project office fixed assets, such as furnishings and computer equipment
- Manage timesheets for office staff, ensuring timely submission, approval, accuracy, and filing
- Prepare country activity travel advances and process travel claims, and work with country program staff to resolve accounting related issues
- Maintain an effective office country filing system
- Perform other duties as assigned
Education
- Master's Degree in finance and accounting and certified public accountant or equivalent
Experience, Skills, and Minimum Qualifications
- Demonstrated experience managing CDC or other donor-financed projects
- Strong familiarity and command of CDC regulations and compliance
- Demonstrated supervisory and management skills
- Minimum of five (5) years of experience in an independent administrative position with advanced bookkeeping responsibilities
- Computer skills, including proficiency in Microsoft Office Suite applications and Quickbooks
- Demonstrated experience developing and interpreting standard financial reports (Balance Sheet, Income Statement, Cash Flow) and creation of Journal entries preferred
- Fluent English oral and written communication skills; ability to interact professionally in English
Application Instructions
NOTE: This is a local hire position and the successful candidate will be an employee of ICAP in South Africa and subject to the local terms and conditions of employment which includes a competitive salary and benefits package.
Please send an application letter and CV by email with a subject title 'Project Administrator' to icap-jobs-southafrica@columbia.edu.
Please do not attach any certificates when submitting on line. Only short listed applicants will be contacted.
Columbia University is an equal opportunity and affirmative action employer. It does not discriminate against employees or applicants for employment on the basis of race, color, sex, gender, religion, creed, national and ethnic origin, age, citizenship, status as a perceived or actual victim of domestic violence, disability, marital status, sexual orientation, status as a Vietnam era or disabled veteran, or any other legally protected status.
