****Finance Officer-Challenge TB,****Democratic Republic of Congo (DRC)
****Terms of Reference****
Background:
Challenge TB, led by KNCV Tuberculosis Foundation (KNCV), is a USAID-funded 5-year global program to decrease TB mortality and morbidity in high burden countries. The program is implemented by a consortium of nine partners which besides KNCV comprises: the American Thoracic Society (ATS), Family Health International (FHI 360), Interactive Research & Development (IRD), Japanese Anti Tuberculosis Foundation (JATA), Management Sciences for Health (MSH), Program for Appropriate Technology in Health (PATH),The International Union Against Tuberculosis and Lung Disease (The Union), and the World Health Organization.
The overarching strategic objectives of Challenge TB are to improve access to quality patient-centered care for TB, TB/HIV, and MDR-TB services; to prevent transmission and disease progression; and to strengthen TB platforms. In the Democratic Republic of Congo (DRC), The Union will act as the technical lead for Challenge TB, responsible for overseeing the successful implementation of the project, and coordinating with the partners, at national and international level.
Overall Role:
The post holder will serve as the key focal point for financial requirements of The Challenge TB project in Kinshasa, DR Congo. On a day to day basis, s/he will report to and work closely with the Deputy Director-Challenge TB and the Financial Controller.
Responsibilities:
Finance and Accounting
- Advise the finance and project teams regarding established USAID project accounting procedures and their implementation.
- Lead the coordination of local bank accounts, including cash withdrawals, payroll coordination and general oversight.
- Establish forecast and budget for the following year for the office and be responsible for follow up analysis with the management team and to alert on over or under spending, and seek corrective actions when required.
- Oversee the respect of donors’ regulations at country level in collaboration with the projects administrator.
- Plan expenditures together with the Head of the Office as well as the project administrator and defines payments’ schedules.
- Manage day to day processing of payments.
- Produce monthly accounts and monthly reporting to headquarters.
- Maintain inventories of all fixed assets and equipment.
- Manage the cash flow (national bank accounts and cash management) according to program needs and safety constraints.
Payroll / Invoices
- Review the payroll breakdown and ensure adequate recording of entries related to staff remuneration and benefits.
- Ensure that all paid invoices agree with supporting documentation, including price quotes, purchase orders and shipping receipts.
Supervision
- Supervise the payment of salaries (salary sheet, cash management, bank account payments) to national staff.
- Provide daily supervision of project accountants and the execution of their duties.
- Provide training for field program staff and volunteers on basic accounting and documentation in order to adhere to local country office requirements and assists with budget preparation for their annual activity proposals.
Donors and Stakeholders
- Organize the annual audit of the office and support the dedicated project audits in collaboration with the project administrator.
- Follow-up the local allocation of expenditures to donor’s budget lines and guarantees respect of donor’s guidelines in terms of budget management in collaboration with the Project Administrator.
- Prepare and takes part in the meetings with donors and partners when requested.
Other:
- Other duties as required including due diligence, HR related issues, legal and administrative aspects, internal ad hoc developments, etc...
Qualifications:
- Charted accountant (CPK)
- Minimum 2-3 years in a senior financial position
- Experience in managing finances for USAID projects preferred
Competencies and Skills:
- Computerized accounting programs including spreadsheets and wordprocessing programs
- Payroll systems and reporting
- Knowledge and experience of USAID procedures and systems
- Accounting and bookkeeping skills
- Analytical and problem solving skills
- Excellent verbal and written skills in both English and French.
- Honest and trustworthy
- Flexible and able to work to tight deadlines
- Strong organization, interpersonal and communication skills
What do we offer?
- A fixed-term contract for a year, with the intention to extend the contract.
- An informal work atmosphere in an international environment where initiative is appreciated.
- A highly-motivated team of experienced, self-driven colleagues.
- Remuneration dependent upon education and relevant working experience.
HOW TO APPLY:
Please send your CV and a cover letter ****in English,**** including your remuneration expectations and three professional references tohr@theunion.org. Preference will be given to applicants with proven working experience working in the DRC.
Closing Date: Friday, 10 April 2015. Only shortlisted candidates will be contacted.
