GRADE:GS-7
DUTY STATION:THE GAMBIA /BANJUL
DURATION:ONE (1) YEAR RENEWAL
DEADLINE FOR APPLICATIONS:Friday 31st October 2014 at 14.00 pm (COB)
1. PURPOSE OF THE POST:
Under the close supervision of the Operations Officer, assists in all Human Resource management and administrative services/Travel of the office.
- MAJOR DUTIES AND RESPONSIBILITIES
Human Resources
· Carries out the recruitment process of national professional officers, general service, temporary staff and consultants according to UN/UNICEF rules, regulations, procedures and policies.
· Performs in Vision the processing of HR-related transaction.
· Advises and informs Management and all staff on the correct application and interpretation of UN/UNICEF personnel rules, regulations, procedures and policies.
· Participates and acts as a resource to staff/management bodies.
· Monitors potential staff relations or personnel problem areas, and keeps the Representative/Operations Officer informed of situations and recommends courses of action. Prepares performance management indicators in the area of HR management and submit them to CMT review.
· Monitor and update leave records of the international and national staff, including home leave, education grant entitlements.
· Participates in the identification of training needs, preparation of training proposals, arrangements for implementation and evaluations of impact on staff/office performance.
· Contributes to the budget preparation and review process through an analysis of staffing pattern and needs of the office.
Administration & Travel
· Accountable for the correct and consistent application of policies and procedures in the assigned administrative functions.
· Administrative support and services
· Property management
· Contract arrangement and control
· Establish the proposal Travel Plan for each year and calculate the tentative Travel budget for staff core.
· Reviews requests for travel, requests price quotations from travel agent, determines applicable class of travel, calculates number of days in travel status, and converts quotation to US dollars
· Upon approval, authorizes travel agent to issue tickets, or draft cables to other UNICEF offices authorizing issuance of tickets and daily subsistence allowances.
· Performs any other duties and responsibilities assigned as required
3. QUALIFICATIONS, SKILLS AND ATTRIBUTES
• Completion of secondary education supplemented by recognized qualification in administration and human resource management/or university degree in Business Administration, Social Science or Psychology (complemented with two years of work experience in the personnel administration field).
• Seven years of progressively responsible work in personnel administration. Or two years of professional work experience in the field of HR or personnel administration (including a university degree on business administration or psychology).
• Work experience in an international organization is desirable
• Fluency in English and another UN language is required. Knowledge of the local working language of the duty station is an asset.
4. COMPETENCIES
i) Core Values:Commitment/Diversity and Inclusion/Integrity
ii) Core Competencies:Communication/Working with People/Drive for Results
iii) Functional Competencies:Analysing/Applying Technical Expertise/Planning and Organizing/
Following Instructions and Procedures.
How to apply:
- Interested and qualified candidates should send their applications by e mail to banjul@unicef.org with copy tojkonan@unicef.org
- Or send their applications in a sealed envelope to :
Operations Manager
UNICEF
UN House, 5 Kofi Annan Street
Cape Point, Bakau
Quoting “Position title & Grade”
- Or alternatively dropped their applications in the box at the reception office UNICEF The Gambia (UN House, 5 Kofi Annan Street, Cape Point, Bakau)
- The applications should contain an: Updated UN Personal History Form (P.11), CV, copies of academic certificates/diplomas/degrees, Application letter.
- The UN P11 from could be downloaded from: http://www.unicef.org/about/employ/index_53129.html
- UN staff members are requested to provide last two Performance Evaluation Reports (PERs).
- Please note that documents submitted along with your applications will not be returned. Ensure you send copies of your testimonials.
Only short-listed applicants will be acknowledged.
